The Budget Committee of the County Commission held its first meeting of the year last Tuesday night to begin preparations for the 2025-26 fiscal year.
County Mayor Matt Adcock and the committee reviewed projected revenues and expenditures for the new year compared to the current fiscal year. Sheriff Patrick Ray and Administrator of Elections Dustin Estes attended as scheduled to make budget requests for their operations.
The DeKalb County Election Office currently has one full time deputy administrator. Estes said the office needs a second full time employee and he cited statistics to back up his request.
“I am requesting to add one deputy to my staff. I operate with a staff of one,” he said. “Some statistics to back up the need for the extra support, from 2017 to 2025 we have seen a 21% growth in our voter rolls,” explained Estes. “In the last four years DeKalb County has increased 8% in its total residents and our voter rolls have increased 11%. Looking at similar counties to DeKalb County, Smith County has two deputies. I think they have operated with two deputies for some time. Adding a second deputy would potentially alleviate any comp time and it would also support our office in vacation and sick time. We have been fortunate so far but with a staff of one I feel like we run the risk during election time. Heaven forbid but if something were to happen to myself or that one person during an election, we would really have liability with such an important task,” explained Estes.
With a second employee, the budgetary line item for salary and wages would increase from $42,889 (budgeted for 2024-25) to $80,935 (2025-26) and that proposed increase would also impact line items for social security, pensions, unemployment, and employer Medicare.
With fewer elections in the 2025-26 budget year, Estes said the expense for election commission workers would be reduced by $20,000.
“This is due to the fact that we are coming out of a year with two elections into a year with one election. Also, the required notices we have to publish in the newspaper would be reduced by $1,250 because we will only have one election instead of two,” Estes explained.
However, fees for other contracted services would increase by $3,000.
“Our voting machine vendor has increased their contracted yearly maintenance fee from $12,000 to $15,000. They have not given an increase in many years and this increase will be locked in for the next four years,” said Estes.
According to Estes, the election commission has more than operated within its budget this year and he is hoping to “give back” to the county up to $30,000 by the end of the budget year.
In January, the county commission voted to relocate the election commission headquarters from the first floor of the courthouse to the unused office space at the county complex. A budget amendment in the amount of $110,000 was also adopted. The money will be appropriated from the fund balance of the capital projects fund. The project was recently advertised for bids but none have been received as yet.
Meanwhile, County Mayor Adcock said during the budget committee meeting Tuesday night that the three judicial commissioners are requesting an increase in pay. The 2024-25 budget has a total of $44,700 for their salaries which comes to $14,900 for each of the three of them. He said they want their pay to go to $20,000 each.
Last fall, the county created a new courthouse security guard position. His pay (2025-26) as a full-time employee would be $37,440 or $49,039 with benefits included (social security, retirement, health insurance, unemployment, and Medicare)
A part time courthouse security guard position, also created last fall but yet to be filled, is budgeted in the 2025-26 fiscal year.
State required 3% pay raises to county officials are to be budgeted in 2025-26 as well as expected local increases due employees based on the county’s current wage scale formulas.
Meanwhile in his budget requests, Sheriff Ray explained that he is adding two deputy positions and an additional secretary to his operation in 2025-26 but has taken steps to minimize budgetary impact.
The following is the sheriff’s written proposal to the budget committee:
Budget Request:
“We are adding 2 deputies to the sheriff’s department and the 3% salary increases plus tier jumps. I have made deductions from the sheriff’s budget to try to offset expenses for the extra 2 deputy positions. We have also lost high tier deputies and detectives, so our salaries line item is less this year than last year. With the deductions from Sheriff’s Department budget line items and the pay decreases, I feel the impact of the extra 2 deputies along with the 3% increase in pay with the employee tier jumps will have a minimal impact to the budget,” said Sheriff Ray.
“We have two deputies on a swing shift now. By adding 2 more deputies, this will give us four deputies on a shift. The extra deputy on day and night shift will help with transports for the out of county inmates being housed in another jail, inmates who are transported to the State Penitentiary, doctors’ visits, transporting mental ill patients to mental hospitals, among other transports. Our current jail cannot hold serious offenders, female inmates or sex offenders. We have multiple transports almost every day. We also have multiple male and female inmates in the same jail who have court. This may take two trips for two inmates in that county. For an example, when we have a male and a female being housed in Bedford County, it takes 2 transport officers in separate vehicles because they cannot be transported together. This also happens when the same sex inmates have a dispute with another inmate and can’t be transported together. The way it is now, if we have a deputy off for medical or vacation time, we cannot do transports on a shift. We have to call in deputies for the transports resulting in overtime pay,” said Sheriff Ray.
Adding 1 secretary:
“This secretary will be responsible for finding where an inmate is to be housed (may have to call as many as 15 jails) and set up transport for inmate with a deputy,” explained Sheriff Ray. “Once a Jail is found for the inmate to be housed in, the secretary will be responsible for creating a “packet” to go with the inmate. That packet consists of booking information and medical information”.
“The secretary will be responsible to track each inmate who is housed outside of our county. This consists of attorney appointments, recovery court appointments, doctor’s appointments and court dates”.
“If the inmate has to go outside of the housing facility to the emergency room in that county, the secretary will arrange for a correctional officer to drive to the hospital in that county and sit with the inmate. If the inmate is in the hospital longer than the correctional officer’s shift, the secretary will then arrange for another correctional officer to relieve the one that is there. If the inmate causes trouble at the facility, that Jail may make us come and pick up the inmate and the secretary will arrange re-housing somewhere else. When the inmate has a doctor’s appointment, makes bond or has a court date, the secretary will then arrange for transportation back to our jail,” said Sheriff Ray.
“The secretary will be responsible for keeping up with outstanding medical bills and working with our healthcare company to get reductions on the bills and sending the bills to the County Mayor’s Office for payment. The secretary will also be responsible for collecting our inmate housing bills from other counties”.
“I have made deductions from the Jail’s Budget to try to offset expenses with the extra secretary position. We have also lost high tier correctional officers, so our salaries line item is less this year. One of the major cuts, is with the jail’s inmate food line item. The food item line cut is where our contract for feeding 85 inmates and over has gone down to 52 inmates because of the TCI bed count cut. That food cut alone was $103,000,” said Sheriff Ray.
Litter Funding:
“I asked for a continued contract for county litter pick up on DeKalb County roads,” Sheriff Ray continued.
“I currently have a five day a week litter pick up for DeKalb County roads. I also have a State Road contract for picking up litter on State Roads in DeKalb County 4 to 5 times throughout the year. This contact provides the Sheriff’s Department with an extra correctional officer while they are not picking up trash. I also take what money is left from the contract after the pay for the officer and pay for other things. One year we used this money to purchase a new litter truck. Last year and hopefully this year, the left-over money will be spent on our new shooting range we are building. We have been able to secure numerous grants and the left-over money from the State Litter Contract to pay for everything we have spent on the new range thus far,” he said.
The budget committee has not yet acted on requests made by Sheriff Ray or Election Administrator Estes.
The next meeting of the county budget committee will be Tuesday, April 15 at 6 p.m. in the lower courtroom of the courthouse.